Commercial Real Estate Loan Document Checklist

Use this qualifications-and-documents guide to help your submission move smoothly through prescreen, underwriting, and closing—whether you apply directly or submit as a broker.

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Commercial Real Estate Loan Programs

AVANA Companies offers a full suite of CRE loan programs to match your project’s stage and strategy. The same team can help you evaluate multiple options and select the structure that best supports your goals.

SBA 504 Loans

Long-term financing with up to 90% LTV designed to help business owners acquire, expand, or refinance commercial real estate

Explore SBA 504 Program →

Bridge Loans

Short-term funding to bridge the gap between transactions or support property transitions until permanent financing is secured

Explore Bridge Program →

Construction Loans

Flexible capital for ground-up developments, brand conversions, or major property improvements

Explore Construction Program →

Conventional Term Loans

Long-term financing for stabilized assets. Ideal for acquisition, refinancing, or property enhancements

Explore Conventional Program →

SBA 504 Loans
Built for Growth

Fixed-Rate, High LTV (Up to 90%), Long-Term CRE Loans for Owner-Occupied Properties

Backed by $5B+ in SBA lending expertise. Fast, transparent closings tailored for small businesses and brokers.

Apply For a LoanProduct Sheet

Core qualifications we review

  • Cash flow and trends (including leases, occupancy, or hospitality performance where applicable)
  • Leverage and existing debt
  • Income quality and the borrower’s ability to repay  
  • Liquidity and net worth, including guarantor strength  
  • Business purpose and use of proceeds (acquisition, refinance, construction, conversion, or improvements) 

Wide range of asset types

We finance commercial real estate across a broad mix of property types

Franchised Hotels

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Franchised Restaurants

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Industrial

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Manufacturing Facilities

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Medical Offices

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Mixed-use

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Multifamily

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Retail

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Self-Storage

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Warehouse

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Initial Document Checklist

Start with the documents below for an initial review. Some items are only required in certain scenarios (e.g., hotels or refinances)

At Application

Category
Documents
Overview
Overview
  • Last year Tax Return or financial statement
  • Trailing 12 months financial statements (Profit & Loss and Balance Sheet)

During Prescreen

Category
Documents
Overview
Overview
Offering Memorandum / Executive Summary
Ownership & Guarantors
Ownership & Guarantors
Organizational chart (required to issue a Letter of Intent)
Business / property financial info
Business / property financial info
  • 3 years Tax Returns OR historical financial statements (Profit & Loss and Balance Sheet)
  • Trailing 12 months financial statements dated within 90 days (Profit & Loss and Balance Sheet)
  • Debt schedule
  • Current rent roll (for leased assets)
  • STR reports (for hotels)
  • For conversion: STR Trend Report (max years available)
Personal info (for each guarantor)
Personal info (for each guarantor)
  • Current complete Personal Financial Statement including Schedule of Real Estate
  • Personal debt schedule
  • Resume/Bio
  • 3 years Personal Tax Returns
Refinance information (if applicable)
Refinance information (if applicable)
  • Current loan balance & loan status with existing lender
  • Prepayment penalty info
  • Cost basis (purchase cost + improvements)
Property Improvements (if any)
Property Improvements (if any)
Scope of work and budget for planned improvements

Additional Documents We Could Ask For

Examples (not required for every loan):
  • Entity and ownership documentation (e.g., formation documents, authorizing resolutions)
  • Insurance evidence and third-party reports (e.g., property insurance, flood info where applicable)
  • Property condition and environmental items (e.g., inspections or assessments where applicable)
  • Appraisal-related materials or property details needed for valuation
  • Closing deliverables (e.g., wiring instructions, payoff letters for refinance transactions)

A Streamlined Process

We make financing simple, transparent, and fast from application to funding

Submit Application

Submit your application with pre-qualification documents. We’ll review and issue a soft quote within 1 business day

Review

We review initial documents and confirm loan structure and key terms. If the deal meets criteria, we issue a Letter of Intent with proposed terms

Approval & Terms

We complete underwriting and order third-party reports as needed. Credit team issues final approval when complete (timing can vary)

Closing & Funding

We prepare final loan documents, open escrow, and coordinate closing. Funds are released once closing requirements are met

Explore Process
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Apply for a CRE Loan

Fill a 5-minute online form. Our team will contact you afterwards
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